MSU Alumni Band

MSU ALUMNI BAND
Alumni Band Executive Board Meeting
Minutes
August 5, 2007

 

REMINDER:  The next Board meeting will be Sunday, November 4, 2007

 

 

1.  The meeting was called to order at 2:05 p.m. by past President, Gerry Spry.

 

Present:  Gary Baron, Lynn Brown, Betty Elliott,  John Kostoff,  John Madden, Greg Pell, Bob Rice, Kevin Sedatole, Gordon Spink, Gerry Spry

 

2.  Secretary’s Report – Betty Elliott

           

a.       Minutes from the January 7th meeting were corrected in the first item of the President’s report to read “$3000” (not $3,00).  It was moved, seconded and approved to accept the minutes as corrected.

 

3.  Treasurer’s Report –Greg Pell

 

b.      Paid one bill to Gary Baron and made one deposit leaving a balance of $6,224.88 in the checking account.

c.       CD came new and was rolled over, with a 7/31/07 balance of $5,460.13.

d.      Total cash on hand is $11,685.01.

e.       It was moved, seconded and approved to accept the report as submitted.

 

4.  Vice President’s Report – Report via letter from Bill Sachs, read by Gerry Spry

 

a.       Has been working diligently and very successfully at reducing printing and mailing costs. 

b.      Consideration is being given to having Alumni Band Day name tags printed on the back of  the new membership cards.  More regarding this under Old Business.

 

 

5.  President’s Report – via letter from Terry Person, read by Gerry Spry

 

a.       Terry’s letter indicated she received a letter for a small group of musicians to play at a function.  These sorts of requests will be forwarded to Bill Sachs.

b.      $420 in commission funds were received in the Alumni Development office.

c.       Reported via Beryl that envelopes need to be reordered.

d.      Reported that the following has been done relative to Alumni Band Day:

·        Caterer has been scheduled

·        Microphones have been ordered

·        Parking permits are in process

·        Kirk Gartside has been contacted regarding T-Shirt/Merchandise sales.

·        She has e-mailed all the past directors about the dinner

 

6.  Band Directors’ Reports

 

a.       Kevin Sedatole

·        Reported that Wesley Broadnax has taken a position at California State University at East Bay (Hayward, CA) as Director of Bands and Instrumental Music Education.  A thank you letter to the Alumni group from Dr. Broadnax was read by Gerry Spry.

·        Isaiah Odajima will assume Dr. Broadnax’s position for the interim.  Since this is a tenure position there will be a national search, with early spring projected as the earliest interviews will be scheduled.

·        The Wind Symphony will perform at the ’07 Midwest Band and Orchestra clinic in Chicago as the featured finale concert.  They last performed in ’87.  It’s unusual for such an organization to perform at this venue.  Dr. Whitwell played a big part in securing the performance.

·        Two new grad students will be present this fall (Galen Karriker and Dan Tembras) as well as two returning grad students (Bill Stodden and Henderon).

·        Reported that the conducting symposium in June was very successful with 13 participants.  Two days were webcast on www.banddirector.com

 

b.      John Madden

·        Reported that Spartan Spectacular will be held on November 11th at 3:00 p.m. in the Wharton Center, due to the Homecoming game being an evening game as well as CIRQUE DU SOLEIL'S SALTIMBANCO being booked at the Breslin Center. 

·        There will be a pre-alert to alums via the Spartan Spectacular marketing department.  Gary Baron will work with Mr. Madden to coordinate this.

·        May do a second show if the first is sold out. 

b.   Isaiah Odajima – not present

c.   Wesley Broadnax – Thank you/resignation letter previously read by Gerry.

 

7.  Member Relations – Beryl Falcone not present (comments later in Old Business)

 

8.  Old Business

 

a.       Fall Reunion- September 8, 2007 – Betty reports that all “dignitaries” have been invited and responded positively (Simon, Forger, Izzo, Mason, and Beekman)

b.      Golf Outing – 15 already pre-registered.  The timeframe the same as last year.  Usually 50 attend.  Via electronic e-mail following this meeting, it was moved, seconded and approved that  a maximum of $100 be authorized for use on the annual golf outing expenses.  Members voting were Bill Sachs, Terry Person, Betty Elliott and Jack Nelson. 

c.       Friday Night Dinner –

·        Will be at Hershey’s; buffet with 3 choices for entrée

·        Dr. Whitwell will be there. 

·        Sparty will be there at a cost of $200, which Greg will take care of on site

·        17 adults and 4 children already pre-registered

·        John Madden will arrange a small ensemble (i.e. trombones performed 2 years ago) for a 15 minute performance at approximately 6:45.

·        Gerry’s daughter has been obtaining donated door prizes (i.e., Wharton and Riverwalk tickets). 

d.      Alumni Band Trip – the trip through Western Canada took place June 18-28 with 48 musicians, was enjoyed by all and went extremely well.  Per a letter from Dale Bartlett this Canadian trip was one of the best.  A supper reunion will be held at Coral Gables  at 4:00 p.m. on September 8th.  Further information will be mailed to tour participants.

e.       Printing Update – Per Bill’s written report, he has obtained quotes that determine printing the name tags and membership cards on one piece of stock would be a savings to the treasury.  Beryl expressed concern that the timing of this project is not good for this year (i.e., waiting for board approval with Alumni Day fast approaching).  The change in procedures might produce a last minute scramble to get things done in time,  She would prefer to keep the process (two individual cards) as is for this year.  The Board recommended that the committee continue to review this and keep the process the same for this year.  September 5th is the deadline for stuffing envelopes.

 

9.  New Business

 

a.       Alumni Band

·        Order for the day: 

7:00-7:45 a.m. Registration (IM West)
8:00 a.m. Rehearsal starts
9:00 a.m. Drill rehearsal (Dem Hall Field)
9:50 a.m. LUNCH
10:50 a.m. Run-through on Adams Field (formerly Landon Field)
11:10 a.m. March to the stadium
11:20 a.m. Enter the Stadium (go to seats)
12:00 Noon Kickoff

·        Parking Passes will be obtained via Terry for Beryl, Terry, Gary and one more person (TBD) as well as 2 others for the caterer and AV staff

·        5 student staffers will be working registration and doing music folders.  Each will receive a $50 stipend

·        Seating will be on the football field, not in the stands

·        Catering is same as last year, ordered by Terry

·        Speakers – as reported above, have been invited and responded positively to say a few words between 8:00 and 9:00.

b.      Scholarships.  It was moved, seconded and approved to award both the Bloomquist and Whitwell scholarships at Alumni day.

·        Dr. Sedatole will confirm whether the checks are sent from the Alumni office or from this Board.

c.       Other - Performance Requests – Gerry received a request from the Ralph Young Office to provide music at the funeral of one of our alums.  Mr. Madden has PDF files for MSU Shadows that he can send for piano and organ.  Bill Sachs frequently works with quartets to accommodate these sorts of request.  Gerry will confirm which is preferred and delegate accordingly.

 

The meeting adjourned at 3:20 p.m.

 

Respectfully submitted,

Betty Elliott

 

 

A Reminder –

 

NEXT BOARD MEETING – Sunday, November 4th at 2:00 p.m.

 

BUDDIE’s in Okemos

 

Remember Daylight Savings Time will end that weekend

 

 

 

Treasurer’s Report

 

For the period June 3, 2007 – July 31, 2007

 

Beginning Checking Account Balance:   $6,160.51

 

Total Expenses:                                                  $182.50

Total Deposits:                                      $246.87

Ending Balance (checking account)                   $6224.88

 

Other Funds:                                       

            Certificate of Deposit                            $5460.13

 

Total Cash on Hand:                                   $11,685.01